Supply Chain Management Office
Welcome to the University of Fort Hare Supply Chain Management department, the website has been developed in order to assist both our internal and external clients with relevant information useful to their needs and requirements. The University has set out to modernise its Supply Chain Management Policy and systems with the objective of enabling the institution to achieve its broader mission to provide high quality education of international standards contributing to the advancement of knowledge that is socially and ethically relevant and applying technological and socioeconomic development of our nation and the wider world. That mission is aimed at the ultimate actualisation of the University's vision of a vibrant, equitable and sustainable African university, committed to teaching and research excellence at the service of its students, scholars and wider community. As part of the broader South African society, this is the University's contribution to the deepening and strengthening of our constitutional democracy.
The Constitution of the Republic of South Africa, Act 108 of 1996 contains the founding principles and values of our new democratic dispensation. It sets the scene for a new dispensation in all spheres of society, amongst others commercial relationships between ordinary citizens and organs of state. In this respect, section 217(1)(2)(3) of the Constitution of the Republic of South Africa is crucial as it constitutes the foundation upon which the delivery of all goods and services to organs of state will be based. In this respect it pronounces as follows;
“(1) When an organ of state in the national, provincial or local sphere of government, or any other institution identified in national legislation, contracts for goods or services, it must do in accordance with a system which is fair, equitable, transparent, competitive and cost effective.
(2) Subsection (1) does not prevent the organs of state or institutions referred to in that subsection from implementing a procurement policy providing for;
(a) Categories of preference in the allocation of contracts; and
(b) The protection or advancement of persons, or categories or Persons, disadvantaged by unfair discrimination.
(3) National legislation must prescribe a framework within which the policy referred to in subsection (2) must be implemented.”
In an attempt to comply with its obligations in terms of section 217(3), Parliament has adopted several pieces of legislation which seek to establish a statutory framework within which organs of state have to develop their own procurement policies. Examples of such legislation are the Preferential Procurement Policy Framework Act, Act No 5 of 2000 (the ‘PPPFA’) and its supporting regulations, the Public Finance Management Act, No 1 as amended by Act No. 29 of 1999 (the ‘PFMA’) and its supporting regulations and the Broad Based Black Economic Empowerment Act, No 53 of 2003 (the ‘BBBEEA’) and the Codes of Good practice adopted in terms thereof.
While the University is not obliged to comply with PFMA, the spirit of the PFMA shall be maintained and the provisions of BBBEE, PPPFA and its accompanying regulations, shall be complied with as contained herein in the SCM policy.
Furthermore, the University shall subscribe to the King IV Report on Corporate Governance and Code of Corporate Practices Conduct, where applicable, as it affects Supply Chain Management. The institution also acknowledges that, the Promotion of Administrative Justice Act demands of the institution that all its administrative decisions are taken in a just, fair manner and that the institution may be held accountable of its administrative decisions.
The University also undertakes to comply with section 34 of the Higher education Act 101 of 1997 as amended by Act 21 of 2011as it appears below:
(4) An employee must in writing -
(a) Before he or she assumes office, declare any business that may raise a Conflict or possible conflict of interest with the public higher education institution concerned; and
(b) Notify the public higher education institution concerned of any conflict or possible conflict of interest before such public higher education institution procures any goods or services from the employee or an organisation within which the employee holds an interest.
(5) An employee may not conduct business directly or indirectly with the public higher education institution at which he or she is employed that entails or may entail a conflict of interest with the public higher education institution unless the council of such public higher education institution is of the opinion that-
(a) The goods, product or service in question are unique;
(b) The supplier is a sole provider; and
(c) It is in the best interest of the institution.
(6) An employee may not on behalf of that public higher education institution contract with himself or herself or any entity in which he or she has a direct or indirect financial or personal interest.
(7) Contracting referred in subsection (6) relates to conduct that is aimed at receiving any direct or indirect personal gain that does not form part of the employment relationship contemplated in subsection (I)”.
- Strategic Objectives
to give effect to section 217 of the Constitution of the Republic of South Africa by implementing a system that is fair, equitable, transparent, competitive and cost effective;
to comply with the provision of the King 3 report on Corporate Governance and Code of Corporate Practices Conduct;
to create uniformity for the procurement of goods and services, while also promoting consistency and compliance with all other applicable legislation and any regulation pertaining thereto, including;
a) the Preferential Procurement Policy Framework Act, No 5 of 2000, with its regulations issued in 2001 (where applicable);
b) the Broad Based Black Economic Empowerment Act, No 53 of 2003 and its associated Codes of Good Practice (where applicable);
c) the Promotion of Administrative Justice Act 53 of 2000, with its associated regulations;
d) the Construction Industry Development Board Act, No 38 of 2000 (where applicable);
e) the National Small Business Act, No 102 of 1996 as amended by Act No. 26 of 2003 (where applicable); and
f) The State Information Technology Agency (SITA) Act, No 88 of 1998, as amended by Act 38 of 2002 (where applicable).
to provide, promote and set out policy framework governing processes and procedures within Supply Chain Management when;
(a) Procuring goods and or services, and
(b) Disposal of goods, assets and immovable property no longer needed,
All the University's procurement activities shall be implemented in line with the following principles.
a) Transparency and Fairness
• Equal treatment of bidders
• Openness and accountability
• Ethical conduct
• Broad-Based Black Economic Empowerment (BBBEE) and Preferential Procurement
• Enterprise and SMME development
• HDI’s, women, youth and differently abled persons
c) Value for money
• Cost effectiveness
The procurement function of the University shall focus on the following value outputs;
a) Preferential Procurement as a driving programme for supplier development of small black enterprises,
b) Continuity of supply,
c) Delivery of goods and services at a right time,
d) Delivery of goods and services at a right price,
e) Optimal quality, and
f) Utilisation of appropriate level of technology to enhance institutional objectives.